Privacy Policy | Vale Nature

Vale Nature Partnership Privacy Policy

About us

This website is owned and operated by the Vale Nature Partnership (VNP). The VNP is a collection of partners working together to take action for nature in the Vale of Glamorgan.

Any references to ‘we’ or ‘us’ within this privacy policy refers to the Vale Nature Partnership.

Our principal place of business is the Vale of Glamorgan, Wales, UK.

If you have queries or would like to request information about the data we hold about you, including requests that we delete your data, please contact us on our email.

Your Privacy

This policy explains how and why we use your personal data.

Data Subject: This is you

Data Controller: This is us, Vale Nature Partnership. We control how and why your personal data is used. We control how and why your personal data is used under UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA).

Data Processor: This is a person or organisation which processes your data on our behalf, with your permission. These are the Vale of Glamorgan Council (Privacy Notice) and our website manager House Martin Media (Privacy Notice).

We will never sell your personal data. We will not collect, store or process your personal details if you are under 13 years of age; unless we have the express permission from your parent or guardian to do so.

We are not responsible for the privacy practices or the content of any other websites linked to our website. If you have followed a link from this website to another website you may be supplying information to a third party.

You acknowledge that personal data that you may submit for publication through our website or services (e.g. in comments) may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.

What data do we collect

We may collect, store and process the following personal data about you:

· Name

· Phone Number

· Email Address

· Website account data e.g. username, password, name and and email address.

· Information that allows you to register as a volunteer with us e.g. emergency contacts, relevant medical information

· Correspondence data e.g. communication content send via our email or website contact forms

Please do not supply any other person’s personal data to us.

Why we collect and process your data

We will only collect, store and process your data when we have a purpose for doing so under Article 6 GDPR ‘Data Processing Conditions’:

1. Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.

2. Opt-in consent when you have given us express permission to contact you.

Your data may be processed for the following reasons:

· To provide our services e.g. to manage your event bookings

· To send you emails to notify you about a new blog post on our website

· To respond to your queries

· To operate our website

· Where necessary for the establishment, exercise or defence of legal claims

· Where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

NB. Our E-newsletter is managed by our Data Processor, the Vale of Glamorgan Council. To sign up to this newsletter, they will need to collect your email address. By signing up to this newsletter, you agree to their privacy notice, which can be viewed here.

How we process your data:

· We may disclose your personal data to any member of the partnership insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy.

· Data will be disclosed to an external data processor, namely the Vale of Glamorgan Council, for the purposes as listed above. You can view the Vale of Glamorgan Council Privacy Notice here.

· Data may be disclosed to an external data processor, namely House Martin Media, for the purposes of proper operation of this website. You can view the House Martin Media Privacy Policy here.

· Any financial transactions relating to our website and services may be handled by payment services providers, e.g. PayPal, Stripe. We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds. You can find information about the payment services providers' privacy policies and practices on their websites.

· We process your data in the UK. However, for the purposes of IT hosting and maintenance your information may be situated outside of the European Economic Area (EEA). This will be done in accordance with guidance issued by the Information Commissioner’s Office. The hosting facilities for our website (Wix.com Ltd.) are situated in Israel, which is considered by the European Commission to be offering an adequate level of protection for the personal information of EU Member State residents. You can view the full Wix Privacy Policy here.

How we store your data:

· The personal information collected from you will be held by us and our Data Processor whilst you remain in the group.

· Data is stored on registered secured computers and servers.

Your Rights

Your principal rights under data protection law are:

· The right of access to their personal data held by a data controller.

· The right to have inaccurate data corrected by a data controller.

· The right to have their data erased (in certain limited circumstances).

· The right to restrict the processing of their data by a data controller (in certain limited circumstances).

· The right to object to their data being used for direct marketing.

· The right to data portability (i.e. electronic transfer of data to another data controller).

· The right to withdraw your consent to us processing your data at any time.

Further information on all the above rights may be obtained from the Information Commissioner’s website: www.ico.org.uk. You may exercise any of your rights in relation to your personal data by email. Required actions will be completed within 1 month.

· A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

· Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

· Cookies that we use;

(a) authentication - we use cookies to identify you when you visit our website and as you navigate our website

(b) status - we use cookies to help us to determine if you are logged into our website

(d) security - we use cookies as an element of the security measures used to protect user accounts, including preventing fraudulent use of login credentials, and to protect our website and services generally

(e) analysis - we use cookies to help us to analyse the use and performance of our website and services; and

(f) cookie consent - we use cookies to store your preferences in relation to the use of cookies more generally.

· Our service providers use cookies and those cookies may be stored on your computer when you visit our website. We use Wix to host our website and may use other third-party providers to provide certain services on Wix. You can view the privacy policy of this service provider here.

· Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. Blocking all cookies will have a negative impact upon the usability of many websites. If you block cookies, you will not be able to use all the features on our website.

Complaining

In the event that you have any queries regarding our use of your personal data, you wish to have access to the same or you wish to make any complaint regarding the processing of your personal data please contact us via email.

Please be advised that in the event that you make a request or a complaint and you are dissatisfied with the VNP’s response you are entitled to complain directly to the Information Commissioner’s Office. Details of the Commissioner’s Office contact details and further information on your rights may be obtained from the Information Commissioner’s website.

Amendments

We may update this policy from time to time by publishing a new version here.

Last edited 24/4/24